Knowify: the job-costing and progress-billing layer for contractors who live in QuickBooks

Q: How much does Knowify cost?

The Core plan is $99/mo billed annually or $149/mo month to month, for one user. The Advanced plan is $329/mo annually or $399/mo monthly and covers up to 10 users. Additional users run about $29/mo each, and Enterprise pricing is custom. Confirm current pricing on knowify.com/pricing before you buy.

Q: Does Knowify do AIA and progress billing?

Yes. Knowify handles contract billing, AIA-style pay applications, and progress invoicing and draws — the billing that QuickBooks alone can't do cleanly. That, plus real job costing, is the main reason contractors add it.

Q: Does Knowify have AI?

Knowify offers an AI Connector that lets you connect AI assistants to your Knowify data. It's a connector for AI assistants rather than a built-in chatbot, so treat it as a way to query and work with your project data through an assistant you already use.

In a sentence: Knowify is project accounting for trade and remodel contractors that sits on top of QuickBooks Online and adds the things QuickBooks alone can't do — real job costing, contract and AIA billing, and progress invoicing and draws — kept in step through a two-way sync. Core starts at $99/mo billed annually ($149/mo month to month) for one user. It's the right pick if you already run everything through QuickBooks and need your books to actually track jobs; it's the wrong pick if you're not on QuickBooks or you just want the cheapest way in.

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The short version:

The reason a contractor looks at Knowify: it turns QuickBooks into something that tracks jobs properly — real costs per job, contract and AIA billing, progress draws.
How it works with your books: Knowify sits on top of QuickBooks Online with a two-way sync, so invoices, payments, and costs flow back into your accounting instead of living in a second silo.
What it costs: Core is $99/mo billed annually or $149/mo month to month for one user; Advanced is $329/mo annually ($399/mo monthly) for up to 10 users; extra users run about $29/mo each.
Where it's weak: if you're not on QuickBooks, most of its advantage disappears, and it's not the cheapest entry for a crew that just wants basic quoting and scheduling.
Best fit: a trade or remodel contractor who already runs on QuickBooks and needs true job costing plus progress and AIA billing.

See it in action

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Key points from the explainer (our own)

Our own short explainer. Knowify sits on top of QuickBooks Online rather than replacing it. You build a job, track real costs against the budget, and bill it the way contractors actually bill — contract and AIA pay applications, progress invoices, and draws. A two-way sync keeps QuickBooks and Knowify in step, so the numbers on the job and the numbers in your books match. Core starts at $99/mo billed annually. Best for a contractor already running on QuickBooks who needs real job costing and progress billing.

What does Knowify do for a contractor?

Knowify is the layer that makes QuickBooks understand jobs. On its own QuickBooks tracks money in and money out fine, but it doesn't tell you what a specific job is really costing against its budget, and it can't bill a project the way a contractor bills one. Knowify adds that: you set up a job, track labor, materials, and subs against the estimate, and see where you stand while the job is still open instead of after it closes. Then you bill from it — contract billing, AIA pay applications, progress invoices, draws — and every piece of that syncs back into QuickBooks. For a trade or remodel contractor, that's the whole point: your books and your jobs finally speak the same language.

How does Knowify work with QuickBooks?

Knowify is built to sit on top of QuickBooks Online with a two-way sync. That's the part that matters. Customers, invoices, payments, and costs move between the two so you're not keying things twice or reconciling two sets of numbers at month end. You run the job in Knowify — budgets, costing, billing — and QuickBooks stays your book of record. It's also the reason the tool is a poor fit if you're not on QuickBooks: strip that connection out and you lose most of what makes Knowify worth its price over a lighter, cheaper option.

Does Knowify have AI?

Knowify offers an AI Connector that lets you connect AI assistants to your Knowify data. It's a connector rather than a built-in chatbot, so the practical read is this: instead of Knowify shipping its own assistant, it gives you a way to work with your project and costing data through an AI assistant you already use. Useful if you want to query jobs or costs in plain language through an assistant, but don't buy the tool for the AI — buy it for the job costing and billing, and treat the connector as a bonus.

What does Knowify cost?

The Core plan is $99/mo when you pay annually, or $149/mo month to month, for one user. The Advanced plan runs $329/mo billed annually or $399/mo monthly and covers up to 10 users. Additional users are about $29/mo each, and Enterprise is custom-priced. Most one- or two-person offices start on Core; if you've got a handful of people in the office who need in, Advanced is where the seats get cheaper per head. Price the plan against the users and billing features you'll actually use, and confirm the current numbers with the vendor before you sign up.

Pricing is vendor-published and changes; confirm the current tiers on knowify.com/pricing (vendor-published, checked 2026-07-09).

Where does Knowify fit a contractor, and where doesn't it?

Strong if…

You already run everything through QuickBooks Online and want your books to actually track jobs.
You need real job costing — labor, materials, and subs against a budget while the job is open.
Contract billing, AIA pay applications, and progress draws are how you invoice.
You're a trade or remodel contractor tired of QuickBooks not telling you what a job really made.

Maybe not if…

You're not on QuickBooks — most of Knowify's advantage comes from that two-way sync.
You want the cheapest possible entry point and only need basic quoting and scheduling.
Your work is mostly quick service calls rather than budgeted projects with draws.
You'd rather have AI answering phones and chasing leads than tight project accounting.

Weighing it against a lighter, cheaper tool? See the full contractor software comparison.

Common questions

How much does Knowify cost?

Core is $99/mo billed annually or $149/mo month to month for one user. Advanced is $329/mo annually ($399/mo monthly) for up to 10 users, extra users are about $29/mo each, and Enterprise is custom. Confirm current tiers with the vendor.

Do I need QuickBooks to use Knowify?

Practically, yes. Knowify is built to sit on top of QuickBooks Online with a two-way sync, so costs, invoices, and payments flow back into your books. If you don't run QuickBooks, most of the reason to choose Knowify goes away.

Does Knowify do AIA and progress billing?

Yes. It handles contract billing, AIA-style pay applications, and progress invoicing and draws — the billing QuickBooks alone can't do cleanly. Paired with real job costing, that's the main reason contractors add it.

Can a local pro set Knowify up for me?

Yes. A local consultant can connect it to your QuickBooks, set up your job templates and cost codes, and get your billing workflow running so the sync is clean from day one. Find one by zip below.

Reviewed by James Mills, founder of The Agentic AI Index — an independent directory of AI tools and local consultants for trade and construction businesses. We earn a commission if you sign up through our link; it doesn't change what we write or who we list. We refer local pros; we do not recommend or endorse providers.

Sources

Pricing and features verified from the vendor's own pages in July 2026. Confirm current pricing before you buy.
Knowify — knowify.com/pricing (Core $149/mo monthly, $99/mo billed annually, 1 user; Advanced $399/mo monthly, $329/mo annually, up to 10 users; additional users about $29/mo each; Enterprise custom) and knowify.com/ai (AI Connector for connecting AI assistants to Knowify). Vendor-published, checked 2026-07-09. Last reviewed: 2026-07-09.

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